Post the Families First Coronavirus Response Act (FFCRA) poster in a visible place. Where employees will remain working from home, send by email or post to Company website.
Review and revise hiring practices and policies:
Have staffing needs changed?
Do you need to change benefits or pay to become more competitive?
Use remote interviewing techniques as much as possible.
Update onboarding practices
If you are recalling only some workers that were laid-off or furloughed, ensure your practice for determining who to recall do not discriminate against any group of employees.
Review and revise leave policies:
Know how the FFCRA affects your previous policies and practices.
Consider implementing PTO/vacation rollovers, grace periods, and revise guidelines for usage if vacation is forfeited if not used by year end.
Consider implementing or revising bereavement leave policies.
Ensure that all employees have access to and an understanding of all leave policies that may apply to them.
Review and revise work from home and child-care policies.
Update work travel policies in light of any new orders in your state and any new practices being implemented in the workplace to keep employees/customers safe.
Review rehire/reinstate provisions for your benefit policies (eligibility/waiting periods).
Distribute all new or revised policies to all employees.
II. Health & Safety
Explain the company polices and procedures related to illness, cleaning, and disinfecting, and work meeting and travel.
Educated employees on how to reduce the spread of COVID-19 at home and at work (follow Centers for Disease Control Prevention recommendation).
For employees returning to a worksite, make sure they understand what’s expected of them in the workplace. For example:
Must they wear face masks or face coverings?
Will protective items and hand sanitizer be provided?
Are workplace hours different?
Will you be taking employees temperatures each day when they arrive?
Is teleworking or staggered shift work allowed/encouraged?
Ensure that all employees who are currently ill or have contract with an ill family member stay home (follow CDC recommendations for length of time.)
If an employee becomes sick at work, sent them home
Promote safe social distancing in the workplace by encouraging employees to:
Remain at least 6 feet from each other
Email, message, call or video call rather meet face to face
Clean computer equipment, desktops, phones and workstations often
Provide hand sanitizer, cleaning supplies, face masks or face coverings and no-touch or disposal receptacles.
Place posters throughout the business to encourage social distancing and hand hygiene
III. Best Practices
Be aware of any local public health or other orders related to COVID-19 that may affect your business.
Ensure your workplace cleaning company is up to date on current methods of safely removing COVID-19 hazards
Communicate frequently and as transparently as possible with employees
Train managers on dealing with employees that may face increased personal challenges during this time, such as bereavement and loss, childcare and school-cancellation challenges, financial stress, and other dependent care and support needs.
Offer flexibility wherever possible and adjust workloads to be reasonable
Be prepared to quickly investigate and stop discriminatory speech or acts in the workplace
Consider contracting with an employee assistance program EAP if you do not currently have one
Designate a workplace coordinator who will be responsible for COVID-19 issues and their impact at the workplace
Develop a plan to operate if absenteeism spikes or another shelter-in-place or stay home order occurs in the future:
Implement a plan to continue essential business functions
Implement flexible work schedules and leave policies
Cross-train employees on performing essential business functions
Develop emergency communication plans, including a way to answer workers’ concerns
Communicate your appreciation and welcome employees back to work
The Sands Law Group, APLC offers a robust portfolio of services, a budget-conscious fee structure, locations in Los Angeles and Honolulu, and a diverse multilingual team. We have an impressive track record of obtaining the results our clients want in a timely, effective, and affordable manner. Representing individuals, families, and businesses in Hawaii and Southern California, we are here to help you navigate your legal issue with compassion, experience, and unparalleled skill. Contact us today for a confidential consultation about your case.
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We have known Thomas Sands since 2018 through our family law attorney and right out the bat I liked him. He’s professional with a great sense of humor and gets things done. The girls at his office are great too they help you with what you need and during this Covid19 crisis they have been helpful without business at every instance that we need them! Thank you Thomas and Hiba for all your hard work!!
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